Bylaws

Article I - Name and Purpose

1. The name of this organization shall be the Society for Military Psychology (Division 19 of the American Psychological Association), hereinafter referred to as the “Society.” The American Psychological Association (APA) will hereinafter be referred to as the “Association.”

2. The purposes of this organization shall be:

a. To advance the science and practice of psychology, promote human welfare and organizational effectiveness, and advocate for the public interest on issues related to the military and national defense through education, research, and training.

b. To foster wide dissemination and application of scientific knowledge and state-of-the-art advances in areas relevant to military psychology.

c. ​To promote the open exchange of ideas and provide opportunities for mentorship, development, and growth of leaders across the professional lifespan of our membership.
d. ​To forge relationships in the spirit of engagement and collaboration with various APA Divisions and to serve as a resource for understanding military culture within the Association and the broader psychological community.

e. To develop relationships with external organizations that support military psychology and enhance the core mission of the Society.

Article II - Membership

1. The Society shall consist of three classes of members (Fellows, Members, Associates), and three classes of affiliates (professional, international, and student). The requirements for these classes of membership and affiliates shall be those provided in the Bylaws of the Association with additional requirements as noted below. Eligibility for any class of membership or affiliation must include evidence of accomplishment, participation, or sustained interest in furthering the goals of military psychology.
2. Fellows of the Society shall be persons who (a) have been a Society member for at least five years, (b) have been selected for their unique and/or outstanding contributions to military psychology, (c) have had at least five years of work experience related to military psychology, (d) are actively engaged in the performance or administration of research or application relative to military psychology, and (e) are approved by the Association for Fellow status therein. Fellows shall be selected for nomination to the Association by the Fellows Committee of the Society, and shall be nominated if approved by a majority vote of members of the Fellows Committee (see Article VII, section 1). Those Society members who are newly designated Fellows by the Association are announced by the Chair of the Fellows Committee during the annual business meeting of the Society. The designation, Fellow, shall be reserved for members who are Fellows of the Association.
3. ​Members of the Society shall be persons who (a) are Members of the Association, and (b) are elected as Members by the Membership Committee of the Society in accordance with the Association’s guidelines.
4. Associates of the Society shall be persons who (a) are Associates of the Association, and (b) are elected as Associate Members by the Membership Committee of the Society in accordance with the Association’s guidelines.
5. ​Affiliates of the Society shall be persons who (a) are not Fellows, Members, or Associates of the Association, but (b) are elected to Affiliate status by the Membership Committee of the Society. In accordance with the Association’s guidelines, Student Affiliate members must be an undergraduate or graduate student studying psychology.
6. Individuals interested in the Society’s International Affiliate status must meet the Association’s criteria for International Affiliate status. In accordance with the Association, International Affiliates shall be psychologists outside the United States and Canada who are members of the national psychology association in the country in which they reside if such an organization exists.
7. ​Professional affiliates shall be persons who are not members of the Association but have interest in military psychology and support the general purposes and philosophy of the Society as outlined in these Bylaws.
8. ​New Members and Affiliates will be notified of membership status after submission of application and payment.
9. ​On all matters calling for action by the membership of the Society, each Fellow, each Member, and each Associate who has achieved voting status in the Association shall have one vote, and no proxy votes shall be permitted.
10. ​Fellows and members who are expelled by the Association shall have their circumstances of their expulsion reviewed by the Society’s EXCOM and a majority of EXCOM votes will be required for similar expulsion from the Society.
11. ​Any person may be expelled from the Society for cause by a two-thirds vote, taken by secret ballot, of the EXCOM. Such vote shall be taken only upon the recommendation of a select committee of no fewer than three persons appointed by the President of the Society to investigate the specific case. The committee’s recommendation will be submitted only after the committee has accumulated the relevant facts and has given the person in question an opportunity to answer the charges against him/her both in writing and by appearing in person before the committee.
12. ​Other Associates and Affiliates of the Society shall be permitted to vote on such Society matters, not directly a concern of the Association, as determined by the Executive Committee of the Division. In such cases, each such person shall have one vote, and no proxy votes shall be permitted.

Article III - Officers

1. The Officers of the Society shall be the (a) President, (b) immediate Past President, (c) President-Elect, (d) Treasurer, (e) Secretary, (f) Society Representative(s) to the Council of Representatives of the Association, and (g) three Members-at-Large of the Executive Committee of the Society. Only Fellows and Members of the Society shall be eligible for nomination or election as Officers of the Society.
2. ​The term of the President-Elect shall be one year, after which he/she shall serve one year as President and one year as immediate Past President. The Treasurer and the Secretary shall serve terms of three years, but they shall not serve more than two terms without at least three years intervening. The term(s) of the Society Representative(s) to the Council of Representatives of the Association shall be governed by the provisions of the Bylaws of the Association. The Members-at-Large of the EXCOM of the Society shall serve for a term of three years, but they shall not be eligible for re-election without at least one year intervening.
3. ​No person may serve concurrently in more than one Society Office, except that any Society Officer may also serve as Representative to the Council of Representatives of the Association. In the event of election or succession to more than one Office in the Society, the selection of the Office in which to serve and the Office(s) from which to resign shall be decided by the individual, or on his/her written petition, by the EXCOM of the Society. In the case of the death, incapacity, or resignation of a Society Officer, the EXCOM shall elect a successor-pro-tem to serve until either (a) the term expires, or a person elected by the membership for the unexpired term is installed at the next annual business meeting, the President excepted.
4. It shall be the duty of the President to preside at all meetings of the Society, to act as Chairperson of the EXCOM of the Society, to exercise supervision over the affairs of the Society with the approval of the EXCOM, and to perform such other duties as are incident to his/her Office or as may properly be required of him/her by vote of the EXCOM. In the case of absence, death, incapacity, or resignation of the President, his/her duties shall be assumed by the President-Elect.
5. It shall be the duty of the President-Elect to Chair the Society’s Elections Committee (see Article V, section 2) and in the absence of the President, preside at meetings and shall carry out such other duties as may be assigned by the President with approval of the EXCOM. The President-Elect shall also have responsibility for reviewing/revising/remitting changes to the Society’s Strategic Plan.
6. It shall be the duty of the Past-President to Chair the Awards Committee and in the absence of the President and President-Elect, preside at meetings and carry out other duties as assigned by the President with approval of the EXCOM.
7. ​It shall be the duty of the Society Treasurer to have custody of all funds and properties of the Society, to collect any special dues or assessments that may be voted in accordance with Article VIII of these Bylaws, and to make disbursements as authorized by the President with the approval of the EXCOM, and to serve as a member of the EXCOM
8. It shall be the duty of the Society Secretary to keep the records of all meetings of the Society, to issue calls and notices of the meetings and of nominations of Officers, to correspond with individuals who request information about the Society and its functions, and to serve as a member of the EXCOM.
9. It shall be the duty of the Society’s Representative(s) to the Council of Representatives of the Association to perform the duties and accept the responsibilities specified in the Bylaws of the Association, to keep the Society Officers and membership informed of Council activities and pending actions relevant to the interests of the Society, and to serve as member(s) of the EXCOM.
10. ​It shall be the duty of the Members-at-Large of the EXCOM to serve as members of that committee, and to perform such duties as may properly be assigned to them by the President with the approval of the EXCOM of the Society. Members-at-Large also serve on the Elections committee and actively engage membership participation in nominating interested members for service in the society. Election of Members-at-Large will be staggered so that one three-year term will expire each year.

Article IV - Executive Committee

1. The EXCOM shall be a standing committee of the Society, with membership and duties as provided in Articles II, III, IV, V, and IX of these Bylaws. It shall meet twice annually with one meeting corresponding with the first Association Council of Representatives meeting of the year and the other corresponding with the Annual meeting of the Association and shall meet additionally, if necessary, upon call by the Society President. Ad hoc and electronic meetings (e.g., phone and video conference) may occur at the discretion of the President of the Society. A quorum (majority of voting members; greater than 50%) of the voting EXCOM must be in attendance in order to pass motions for consideration of related Society business.

2. The Society shall have an EXCOM consisting of all Officers of the Society (as listed in Article III, Section 1) as voting members. In addition, the chairpersons of the standing committees of the Society and the editor of the Society Newsletter shall attend meetings of the EXCOM of the Society with the right to make and second motions, to participate in the discussions and debate, and to report regarding the progress of the work within the areas of their responsibilities as well as advise the EXCOM with regard to the likely impact of matters under consideration.

3. The EXCOM shall have general supervision of the affairs of the Society. All actions of the EXCOM that are of a continuing or policy nature are subject to the approval, by majority vote, of the membership present and voting at the annual business meeting, by postal or electronic mail ballot, or by website.

4. The President of the Society, in consultation with the EXCOM, shall appoint members and chairpersons of standing and select committees as provided for in Article VII of these Bylaws.

Article V - Nominations and Elections

1. The Officers of the Society shall be elected by the Fellows, Members, and voting Associates of the Society (see Article II, Section 9), voting by mail or electronic ballot according to the preferential voting system employed by the Association.

2. A standing Elections Committee shall consist of the President- Elect (Chairperson) and the three Members-at-Large of the EXCOM.

3. The Committee Chairperson and Election Committee shall transmit the names of the persons nominated for each office to be filed to the Elections Committee of the Association in accordance with the Association’s deadlines for inclusion in the election ballot mailed or electronically sent by the Association in accordance with the provisions of the Association’s Bylaws.

4. Officers shall assume office on the first day of January of the year after their election; they shall hold office until their successors are elected and installed, normal terms of office notwithstanding.

Article VI - Meetings

1. There shall be at least one business meeting of the Society each year, in conjunction with the annual Association meeting.

2. A quorum at the annual business meeting shall consist of no fewer than the lesser of twenty-five voting members or five percent (5%) of the voting membership.

Article VII - Committees

1. The Fellows Committee shall be a standing committee of the Society, with duties as provided in Article II, Section 2 of these Bylaws. Committee members shall be appointed by the President with the approval of the EXCOM and a recommendation from the Fellows Committee chair. Members may be re-appointed each year.

2. The Membership Committee shall be a standing committee of the Society with duties as provided in Article II, Sections 3, 4, and 5, of these Bylaws. The Membership Committee shall consist of three persons serving three-year staggered terms, with the senior member in terms of expiration of term normally serving as chairperson. Fellows, Members, and voting Associates of the Division shall be eligible for appointment to the Membership Committee.

3. The Awards Committee shall be a standing committee of the Society, and shall consist, ex officio, of the immediate Past President (Chairperson), the President, and the President-Elect. It shall be the duty of this committee to select the individuals, establishments, organizations, or agencies, if any, to receive various military psychology awards as established by the EXCOM, which may be bestowed no more frequently than annually.

4. The Program Committee shall be a standing committee of the Society. The Program Committee shall consist of three persons serving three-year staggered terms, with the senior member in terms of expiration of term normally serving as chairperson. Fellows, Members, Associates, and Affiliates of the Society shall be eligible for appointment to the Program Committee. Program Committee Chairs shall be appointed by the President presiding over the corresponding Association convention. It shall be the duty of this committee to make program arrangements in cooperation with the Convention Program Committee of the Association, and for programs at any other meetings in which the Society officially participates.

5. The Newsletter Editor shall be appointed by the President for a term no longer than the President’s term and may be re-appointed by the next President. It shall be the responsibility of the Newsletter Editor to designate editorial board members.

6. The Military Psychology Journal shall be a standing committee of the Society. The Editor of the Journal shall serve as the committee chairperson, and the members of the committee shall consist of the Associate Editors of the Journal. The Journal Editor shall be appointed by the President with the approval of the EXCOM for a period of five years. The Editor may be re-appointed at the end of his/her term by the then current President, with the approval of the EXCOM. The Associate Editors shall be appointed by the Journal Editor with the approval of the President.

7. The Historian/Archivist shall be appointed by the President for a term no longer than the President’s term and may be re-appointed by the next President. The primary duties of the Historian/Archivist are to: chair the Society’s history committee; carry out such history projects as approved by the President; collect, maintain, and preserve the Society’s historical records that are designated by the President/EXCOM; and to provide semiannual updates of the history committee’s accomplishments and planned activities to the EXCOM.

8. The Early Career Psychologists Committee (ECPC) represents the unique interests and concerns of psychologists in the first ten years of their careers. The Society’s ECPC promotes the engagement, utilization, voice and development of early career psychologists as it relates to military psychology. The ECPC shall be a standing committee of the Society and shall consist of at a minimum three persons serving three-year staggered terms, with the senior member in terms of expiration of term serving as Past-Chair, the following member in terms of expiration of term serving as Chair, and the junior member in terms of expiration of term serving as Chair-Elect. Fellows, Members, and voting Associates of the Society shall be eligible for appointment to the ECPC. Additional members of the ECPC may be appointed at the discretion of the Chair. To serve on the ECPC, potential members must have completed their doctorate within (10) ten or fewer years prior to their initial appointment to the Committee.

9. The Continuing Education Committee (CEC) is responsible for developing policy and program recommendations for the Society’s continuing professional education program and for working collaboratively with the APA Office of Continuing Education Sponsor Approval to implement this policy and program recommendations. The CEC shall be a standing committee of the Society, and shall consist of three persons serving three-year staggered terms, with the senior member in terms of expiration of term normally serving as chairperson. Fellows, Members, and voting Associates of the Society shall be eligible for appointment to the CEC.
10. The Student Affairs Committee (SAC) shall be a standing committee of the Society. The SAC shall consist of three officers serving three-year staggered terms, with the senior member in terms of expiration of term serving as Past-Chair, the following member in terms of expiration of term serving as Chair, and the junior member in terms of expiration of term serving as Chair-Select. Only Student Affiliates of the Society shall be eligible for appointment to the SAC.

11. The Diversity in the Military Committee (DMC) is a standing committee formed to address various issues of diversity inherent in military service. These issues include, but are not limited to: gender, gender identity, sexual orientation, race, ethnicity, and faith practices. The DMC provides a forum for the exchange of ideas and research, promotes dialogue and advocacy, and encourages education for the Society’s members. The committee also acts as a liaison on relevant issues to related Association divisions and external agencies as appropriate and directed by the EXCOM. The DMC shall be a standing committee of the Society, and shall consist of three persons serving three-year staggered terms, with the middle member (year two of their three year term) normally serving as chairperson. Fellows, Members, voting Associates and Affiliates of the Society shall be eligible for appointment to the DMC.

12. The International Military Psychology Committee (IMPC) shall be a standing committee of the division. It shall be the duty of this committee to support and advance international military psychology and psychologists, facilitate international communication and cooperation among military psychologists, and provide greater recognition of their contributions. Fellows, Members, and voting Associates of the Division shall be eligible for appointment to the International Military Psychology Committee.

13. The Ethics Consultation Committee (ECC) shall be a standing committee of the Society formed to promote ethical policy and practice throughout military psychology. The ECC offers education and training as well as ethics consultation to members of the Society. The ECC does not replace or supplant the Association’s Ethics Committee or Ethics Office; however, the ECC functions as the Society’s liaison to members and the Association concerning ethics related issues in military psychology. The ECC shall be a standing committee of the Society, and shall consist of three persons serving three-year staggered terms, with the senior member in terms of expiration of term normally serving as chairperson. Fellows, Members, and voting Associates of the Society shall be eligible for appointment to the ECC.

14. The Communication Committee is a standing committee formed to ensure real-time communication to and between Society members. Platforms include, but are not limited to, the Society’s associated Listservs, websites, Facebook, LinkedIn and Twitter accounts. The Communication Committee shall consist of three or more persons normally serving three-year terms.

15. In addition to the standing committees of the Society provided for by these Bylaws, the President with the approval of the EXCOM of the Society or of the membership voting at the annual business meeting may establish such select, special, or ad hoc committees as are deemed desirable. Unless otherwise authorized by the membership or by the EXCOM at the time of approval for the establishment of such committee(s), the committee(s) shall serve for a term no longer than that of the President who appoints the members to such committee(s).

16. In accordance with Article V, Section 7, of the Association’s Bylaws, all Society committees shall be subject to review by the Association’s Board of Directors.

Article VIII - Dues and Assessments

1. The Society dues are established by the EXCOM and shall be paid annually by Members and Affiliates.

2. Membership additional dues, and special assessments, may be recommended by the President with the approval of the EXCOM of the Society, and shall be established by majority vote of the membership present and voting at an annual business meeting, or by mail or electronic ballot.

3. Upon receipt of Society membership dues by the Association (or the Society in the case of affiliates), applicants for membership shall be considered “provisional” for purposes of receiving the Society Newsletter and the Journal, pending full acceptance as provided in Article II.

Article IX - Student Affiliate Chapter

​1. The Student Affiliates represent the student membership organization of the Society. The Student Affiliate Chapters are intended to: (a) enhance contact and communication between students and Society membership, (b) facilitate communication among students interested in military psychology, and (c) promote the professional development of psychologists-in-training in areas relevant to military psychology. Membership is open to undergraduate and graduate students pursuing graduate education in psychology or related fields. The Student Chapters are housed in psychology undergraduate and graduate programs and require an identified faculty sponsor. Faculty sponsors are not required to be Society members; however, membership in the Society and Association are desirable. Student Chapter representatives are selected by the Student Committee and approved for a one-to-three-year term by the Executive Committee in consultation with the Student Committee Chairs. The President-Elect serves in an advisory role to the Student Committee and Chapter Representatives.

2. Society for Military Psychology (Division 19) Student Chapters consist of Student Affiliate members who share a common interest area and are organized to represent and further the educational, scientific, professional, and public interests relevant to the Society mission and members. Chapters may be established by the EXCOM provided that (a) they represent at least one Student Affiliate member of the Society; (b) their proposed purposes and objectives are consistent with the purposes and objectives of the Society and Association; (c) The Society’s EXCOM may delegate the authority to the SAC in order to establish the chapters, provided that they are formed with administrative structures subject to EXCOM oversight and control; (d) they operate in a manner consistent with applicable Association and Society Bylaws; and (e) the establishment of any new Chapters is not inimical to the welfare of the Association, the Society, or any Student Chapter already established. The Society’s EXCOM may dissolve a Student Chapter by a two-thirds vote following a review.

Article X - Amendments

​1. The Society, by two-thirds vote of the membership present and voting at any annual business meeting, or by a majority vote of the Society membership voting by mail or electronic ballot, may adopt such amendments to these Bylaws as have been (a) presented and read at the preceding annual business meeting, or (b) circulated to the Society membership at least one (1) month prior to the final vote on the proposed amendment(s). Circulation may be carried out either (a) by publication in the Society’s Newsletter, (b) by separate mailing, postal or electronic, to the last known addresses of the membership, or (c) by website.